OneDrive adds cloud storage and file synchronization features to Windows PCs, macOS computers, Android and iOS phones and tablets. It also integrates with other Microsoft apps.
With a subscription plan, OneDrive offers plenty of storage space and it’s easy to share files or folders by sending a link to anyone. The links can expire and users can control permissions.
What is OneDrive
Microsoft OneDrive is cloud storage that is part of Windows 10. When you set up your account, it syncs all your files and folders so they’re available on any computer you log in to with the same Microsoft account.
OneDrive is a file-sharing tool, but it also has a number of other features that make it a very useful collaboration and productivity solution. One of these is Files on Demand, which allows you to save space on your desktop by only downloading files and folders you need to work with them.
Another great feature is real-time collaboration. When you share a file with someone, they can simply access it by clicking the link; changes made on their end are instantly saved to your version. It’s similar to what happens when you edit a document in Word and it updates on all connected devices. It’s a great way to collaborate on projects with colleagues. You can even use OneDrive to back up and sync your settings across multiple computers.
What are the features of OneDrive
Microsoft OneDrive offers a wide range of features to make file management easy and convenient. The cloud storage and hosting service is available for many platforms including Windows, macOS, and iOS.
The syncing feature is quite handy like Aka.ms/mfasetup as it automatically uploads files you have changed on your computer to the OneDrive server so that they are available on other devices you use, even if you are offline. You can also select folders to exclude from syncing to save space on your computer.
Another feature of the service is that you can revert to previous versions of your files or recover deleted files (up to 30 days back in time). This feature is very useful as it protects you against accidental deletions or malicious attacks on your files. However, some users have concerns about the privacy of their data as Microsoft can decrypt your data at will. This concern can be addressed by using OneDrive with a password.
How do I use OneDrive
OneDrive is a cloud-based file storage service that lets you access your files anywhere, on any device. It’s part of the Microsoft 365 suite, but is also available as a standalone program with different subscription tiers. The free tier (included with Windows) offers 5GB of storage, while the Microsoft 365 Personal subscription provides 1TB of storage plus a full suite of Office applications.
You can share files and folders with other users through links or by creating a private link that only you have access to. You can also set restrictions, such as an expiry date and a password, on the link.
For businesses, there are features such as linking by security group, which enables you to give a limited set of employees access to specific data while excluding others from seeing that same information. OneDrive also enables you to recover deleted files within 30 days, or to restore a previous version. It’s a great way to keep data organized and accessible.
How do I get started with OneDrive
Microsoft offers 5GB of free storage for personal use. When you are ready to increase your storage, simply open OneDrive on the web and select a subscription plan that fits your needs.
After you sign in, a OneDrive folder will be added to File Explorer on your Windows computer. The files you move into this folder will be backed up to OneDrive and also available offline.
If you enable the OneDrive Files On-Demand feature, your locally stored files will be shown with a cloud icon and will only consume space on your PC if you open them. This helps you free up space on your PC if you work with large files.
You can easily share OneDrive files and folders by sending them to anyone with a link. If you want to limit access, you can add a password to a shared link. You can even set an expiration date. OneDrive will notify you when a link you sent has expired or been accessed.